Member identity
Held only in a private eligibility system. Not shared with vendors, venues, or other members.
Privacy
The minimum we need, and no more
Kalman Commons collects only the minimum data required to operate safely and ethically. Businesses, vendors, venues, and artists never receive consumer data. Member identity stays in a private eligibility system; everything published or shared is aggregate and dereferenced.
Guiding principle
Separation by design
We separate who you are from what the community decides. Your identity is used only to confirm eligibility (including age 25+) and to keep you informed. Preferences — including any optional cigar-related indication — are aggregated, never attributed to you, and never sold.
How data is handled
What we hold, and how
Age verification
Date of birth is used to confirm you are 25+. We retain the verification status, not a public record of your birth date.
Individual preferences
Anonymous or pseudonymous. Aggregated for decisions; not published or attributed.
Cigar preferences
Aggregated only. Never linked to an individual.
Vendor reports
Dereferenced demand categories only — counts and bands, never identities.
Public information
Decision summaries, not personal records.
Retention
How long we keep things
Identity records
Retained while you are an active member.
Raw preference inputs
Deleted after a decision is finalised where possible.
Aggregate results
Retained as anonymous decision records.
Vendor reports
Retained as aggregate, dereferenced records.
Attendance data
Aggregated or operational only.
Intake submissions
Stored securely for review and, once actioned, kept only as needed to operate the community.
Your data
Access, correction, and contact
You may ask what we hold about you, request correction, or ask us to remove your record. Email commons@kalman-systems.com.au and we will respond within a reasonable time. Where a matter involves legal or regulatory obligations, it may be handled through the appropriate authorised channel.
This summary describes our operating principles and is not a substitute for a formal privacy policy or legal advice; a full policy will be published before public launch.